Proposed NOCALL Business Meeting Minutes
Wednesday, January 26th, 2011
12:00 p.m. to 1:00 p.m.
Stanford University
Palo Alto, CA

Shannon Burchard, President, called the meeting to order at 12:31 p.m.

Approval of Minutes
We approved the September 30th, 2010 Business Meeting Minutes. Greg Fite called the motion for approval and Holly Riccio seconded the motion.

Treasurer’s Report
Claudia Cook presented the NOCALL Treasurer’s Report.  The Association currently has $28,736.39 in total assets with about $5,000 in our PayPal account.  She plans on checking in with PalPal regarding the transfer limit on our account and to find out what steps we can take to make it easier to access NOCALL funds.  Claudia added that we are in good financial shape.

Calendar and a Review of Upcoming Events

Shannon went over the calendar of scheduled events.

• 9th Circuit Court of Appeals library and building tour – February 2nd,  2011 at 11:30 a.m.
• NOCALL Spring Institute – April 8th- 9th, 2011

Holly gave a brief update on the Spring Institute.  She confirmed that the institute would take place in San Francisco and that the name of the institute was “Winds of Change”.  There will also be a pre-institute workshop on the new RDA cataloging protocol which is presented in partnership with BayNet.  The institute received an AALL BNA grant which will go toward covering speaker related costs and to recording some of the institute programs.  Holly added that here has been good exhibitor response and that the registration site will available soon. 

Old Business

Joint Institute Committee
Shannon gave an update on plans for a joint institute.  The Joint Institute Committee send out a survey a while back to determine the membership’s interest in a joint institute in 2011.  The results of that survey suggested that chapter members were unwilling to travel to attend a joint institute.  This response in conjunction with WestPac having its annual meeting in San Francisco lead the committee members to postpone the joint institute.  There will be a conference call next week to discuss having a joint institute in 2012 and to establish guidelines for the event.

New Business

NOCALL Goals for the Year

Shannon gave a status report on her stated goals for the year.

Welcome Packet:
The packet is in production. The plan is to send perspective employers a letter and other materials  introducing NOCALL with the request that they pass on the information to the person they hire.

Increased Collaboration:
BayNet, a region specific association of librarians of all types, will be co-sponsoring the RDA workshop which will take place before the Spring Institute.  Shannon added that we continue to look for possible partners and collaborators on future education and networking events.

Committee Reports

Shannon gave a brief overview on the current activities of some of the committees.

Membership Committee:
The Board is working with the Chair of the committee to explore ways that would allow the membership functions to be easily transferred between individuals.  Early assessments indicate that this will likely necessitate some type of software solution.

The committee received a lot of good feedback regarding the directory now being distributed in electronic format. This change saved the Association about $1900 in postage.  The membership renewals are due to come out soon and will be send out via e-mail.

Shannon took this opportunity to review the newly adopted resolution concerning the sale of the NOCALL membership list. Shannon explained that we had conflicting resolutions on the price of the membership list which we rescinded at the last board meeting.  In their place we adopted  a new resolution that set the price of the membership list and also the procedure for selling it.  Shannon asked for member approval of the resolution and called for a motion.  Greg Fite made the motion to approve and Claudia Cook seconded the motion.  The resolution passed.

Government Relations Committee:
Greg shared some recent news including making attendees aware of openthegovernment.org website.  He announced the upcoming Sunshine Week programs in San Francisco, Sacramento, and the East Bay.  He continues to keep track of AALL initiatives and will forwarding them and any other relevant news to the listserv.

Academic Relations Committee:
The committee is looking for someone to serve as a liaison to Drexel University in Sacramento.

Public Relations Committee:
The committee currently has eight potential authors for the NOCALL column in The Recorder. They have already submitted three articles and are waiting to hear back on when they will appear in the paper. Shannon listed the following topics for those interested in writing an article: Future of journalism, open access, or Westlaw Next.  The word count requirement is 750 words.

Awards Committee:
Diane asks for nominations for the Professional Development Award and for the Advocate of the Year Award.  Anyone with a nomination should contact her as soon as possible.

Announcements

Shannon shared that NOCALL is crafting a letter to West regarding the recent firing of many of their library relations staff.  The letter will protest the decline of this service as well as express gratitude for its existence and give examples of the value we have received from it.  Holly and Diane have volunteered to write the letter.  Greg commented that the letter should point out their competitors counterpart programs as an incentive to continue the one at West. AALL will be contacting West with regard to how the changes in their librarian relations group affect AALL.

Shannon shared with attendees a question that was asked at the Board meeting about  how initiatives and programs are selected to receive NOCALL support.  In an effort to keep the membership informed she explained that the Government Relations Committee generally serves as a conduit and brings the matters up for consideration to the President.  The President then consults with members that are specialists and/or the Board before making a decision on whether or not to sign on.  Shannon added to this that the President tries to be conservative in the selections, choosing those items generally supported by the profession as a whole,  in the hope that this will best reflect the membership’s views.

Shannon Burchard, President, adjourned the meeting at 12:56 p.m.

Respectfully submitted,

Tibisay A. Boggio-Turner
NOCALL Secretary