NOCALL Board Meeting Minutes
NOCALL Board Meeting Minutes
Monday, September 26, 2011
Conference Call

Attendance
Holly Riccio, Chuck Marcus, Tara Crabtree, Claudia Cook, Shannon Burchard, Ellen Platt

The meeting was called to order by Holly Riccio at 10:08 a.m.

Approval of Minutes
The minutes were approved via email after the conference call.

Treasurer's Report
A switch will be made from using Excel to Quicken. The cost will be $59.95 per year. The system should be portable, but the next Treasurer will need to use mint.com for a portable version.
Funds leftover from the Spring Institute were transferred into the Checking Account from our PayPal account.

NOCALL Calendar - Upcoming Events
The September Business Meeting will take place on Wednesday, September 28th and 30-35 are expected to attend. There will be 3 speakers: Julie Davies, Ron Wheeler and Suzy Johnson and they will all be speaking on different aspects of Animal Law. The cost is $15.00 each. A $500 sponsorship has been secured from Research Solutions and the cost to NOCALL should be minimal. It was discussed that we typically undercharge for these meetings and need sponsorship because of this, but it is a benefit of the membership that we need to keep.

The January meeting will be at a location in the Peninsula and Holly will look for sponsorships for this meeting as well.

Four NOCALL members used the discount available to attend Internet Librarian.

The Education Committee meeting is working on the upcoming Fall Workshop. They are considering Preservation Park in Oakland in November.

The next Four Corners Networking Event will likely be in early December to coincide with the holidays.

The Opera Networking Event will be in late November or early December.

A trip to the Computer History Museum (which is free) is planned for some time in January.

Another tour of the Internet Archive is a possible event for April.

Old Business
There was some discussion about the letter that NOCALL drafted in response to the West Librarian Relations layoffs earlier in the year. Since West is in the process of hiring someone to cover both Northern and Southern California, the Board decided to hold off on any action related to this letter.

New Business
Chuck Marcus discussed the Joint Spring Institute which will take place on March 9-10, 2012. All three chapters are working together on programming and NOCALL is in charge of exhibitors. Each chapter has also been asked to make a deposit of $500 to go towards the hotel deposit.
There was a discussion about exhibitors and sponsorship for the Joint Institute. Holly Riccio will forward the list of vendors from last year to Chuck and everyone was encouraged to let Chuck know about new or other vendors to reach out to.

Claudia Cook reported that she just paid for our chapter liability insurance with AALL.

AALL has required all chapters to post both Discussion Forum Rules and Conditions and they provided the chapters with some sample language. There was a discussion about the sample language and after some agree upon changes were made, the two documents were approved by the Board. They will both be posted as links from the listserv page on the NOCALL web site.

All Committee Chairs have been asked to submit a budget proposal for their committee.

NOCALL is still in need of an Audit & Budget Chair.

The Grants Committee had $5,000.00 in expenses last year. There was a discussion about the budget for this year for the Grants Committee and making sure that the committee gives enough money to allow people to attend meetings while still being mindful of the budget.

There is currently a proposal in front of AALL for the creation of a Consumer Advocacy Caucus. Michael Ginsborg has asked the Board to consider endorsing the proposal. There was some discussion about the proposal and the board decided to wait for more information and would reconsider at that time.

Committee Cluster Reports

The Technology Committee is keeping the web site updated. Facebook updates are being done by Ledja Cullen.

Mary Pinard Johnson is working on the September/October issue of NOCALL News.

The Membership Committee is moving forward with the transition from the old chair (Ramona
Martinez) to the new chair (Tina Dumas). They are currently evaluating different web-based
membership database options.

The Public Relations Committee has purchased a permanent shipping container that can be used each year to ship the NOCALL display to the AALL Annual Meeting.

The Placement Committee is working on a Resume Workshop and plans to partner with the Academic Relations Committee on this program.

The Government Relations Committee continues to send updates to the listserv. They are also working on a Sunshine Week event.

The Community Service Committee continues to volunteer for KQED pledge drives and is also looking into volunteering for KQLW drives. They are also working on a toy drive that would coincide with the Four Corners event in December and also have plans for a Four Corners Food Bank event in February.

The Public Relations Committee still needs writers for the monthly article in The Recorder. Articles are due the second Friday of every month.

The Memorials Committee made a donation to the Bay Area Cancer Support Center in memory of
Schelle Simcox.

The meeting was adjourned by Holly Riccio at 11:26 a.m.